The drawing set
Every system, drawn up.
GHL systems, integrations and the apps around them. Every drawing is a real build.
Fig. 1 PrayerOS: four workflows, two systems
Trigger: Request flagged urgent
Urgent requests
The prayer team hears right away: one text each, or an email for anyone without a phone.
Trigger: Contact created or changed
Contact sync
Matched by ID, then email, then phone, so nobody is duplicated. A blank field never wipes good data.
Trigger: Every Sunday evening
Weekly group report
Each active group's members get their group's open requests by email. Notion decides who is in each group.
Trigger: Once a month
Monthly report
A branded email of the month's praises and requests by category, built from Notion, laid out for phone and desktop.
PrayerOS: GHL and Notion in sync
PrayerOS connects a nonprofit's GHL and Notion both ways: urgent request alerts, a two-way contact sync, and weekly and monthly reports, all running on their own.
- Client
- Faith-based nonprofit
- Year
- 2026
- Built with
- GoHighLevel, Custom Code actions
Fig. 2 Kartra to GHL
KartraGoHighLevel- 2 courses
- Membership content
- Websites
- Automations
- 200+ active members
200+ members moved off Kartra with zero disruption
- Client
- Australian online course business
- Region
- Australia
- Built with
- GoHighLevel, CloseBot
Fig. 3 One snapshot, every venue
66 active, 12 internal, 14 archived
Venue onboarding cut to one configuration point
- Client
- Wedding venue marketing agency
- Year
- 2026
- Built with
- GoHighLevel, Snapshots
Fig. 4 Five brands, one handover
Five trading brands, one sales-to-ops system
- Client
- Prop trading group
- Year
- 2025
- Built with
- GoHighLevel, ClickUp
Fig. 5 Spreadsheets to one app
Three spreadsheets replaced by one custom CRM
- Client
- New Zealand talent agency
- Region
- New Zealand
- Built with
- React, TypeScript
Fig. 6 Research app
Personal AI outreach with full cost visibility
- Client
- B2B analytics firm
- Year
- 2026
- Built with
- GoHighLevel, React
Fig. 7 Buyer pipeline
Trigger
New buyer lead
SMS + wait
Discovery texts
If / else
Qualified
Calendar
Showing booked
Document
Term summary sent
Done
Contract drafted
A bilingual buyer pipeline with AI property matching
- Client
- US real estate investor
- Region
- United States
- Built with
- GoHighLevel, CloseBot
Fig. 8 Agency operations
Step 01
Work tracked in Asana
Step 02
Month's tasks pulled and deduped
Step 03
AI drafts the summary
Step 04
Staff edit and publish
Step 05
Client reads it in the portal
Monthly client reports drafted by AI from Asana
- Client
- Australian operations agency
- Region
- Australia
- Built with
- React, TypeScript
Fig. 9 Cultural heritage consulting
Step 01
Project work in Asana
Step 02
Mirrored into the portal
Step 03
Grouped by service stream
Step 04
Client sees progress
Step 05
Staff edits written back, approval checked
Clients see their project work without opening Asana
- Client
- Aboriginal cultural heritage consultancy
- Region
- Australia
- Built with
- React, Next.js
Fig. 10 Healthcare marketing
Step 01
User added in the records platform
Step 02
Make.com picks it up
Step 03
Fields mapped to GHL
Step 04
Contact ready for marketing
Medical records platform synced into GHL, no re-keying
- Client
- Healthcare marketing agency
- Year
- 2025
- Built with
- GoHighLevel, Make.com
Fig. 11 Healthcare practitioner marketing
Step 01
Pre-launch emails
Step 02
Registration
Step 03
Automated reminders
Step 04
Follow-up and nurture
Step 05
Records synced from Practice Better
Webinar automation for US health practitioners
- Client
- US health practitioner group
- Region
- United States
- Built with
- GoHighLevel, Zapier
Fig. 12 Life coaching
Step 01
Lead magnet
Step 02
Discovery call booked
Step 03
Package and contract
Step 04
Payment taken in GHL
Step 05
Recurring monthly sessions
A complete coaching business built inside GHL
A full GHL build for an Australian life coaching practice, from lead magnets and discovery calls to contracts, payments, upsells and recurring monthly sessions.
- Client
- Australian life coach
- Region
- Australia
- Built with
- GoHighLevel, Calendars
Next drawing
Yours. What keeps breaking?
Tell me how many sub-accounts you run and what's been failing. I'll tell you where I'd start.
Prefer email?